Attendance Information

Attendance Policy

The Oglethorpe County Primary School System believes that good attendance is the foundation for success at school. Students should be absent from school only for the following reasons which are defined by Georgia law:

(a) personal illness or attendance in school endangers a student's health or the health of others

(b) serious illness or death in a student's immediate family (student's parent, sibling, or grandparent)

(c) observing religious holidays

(d) conditions rendering attendance impossible or hazardous to student health or safety

(e) service as a page in General Assembly

(f) court order or an order by a government agency

Students have three days to bring a doctor's note, if they have one, or a signed written statement from a parent or guardian. Letters will be mailed home to remind parents of the attendance policy when their child has been absent five and/or ten days. After ten absences only a medical excuse will be accepted. If a student has ten or more unexcused absences during the course of a school year that student and his parent or guardian will be required to meet with the student attendance protocol committee, made up of members from the Sheriff's Department, DFACs, Family Connections, Health Department, and the Juvenile Court Judge, as well as the Magistrate Judge.

Students with perfect attendance will receive a PAPA (Pandas Achieving Perfect Attendance) Award each quarter and they will be recognized on the Morning News Show. Their names will be displayed in the hall each quarter.

School Hours

School begins at 7:30 a.m. with children entering the building and at 7:40 they are walking down the halls to begin instruction for the day. If you transport your child, do not bring him/her before 7:30 a.m. as there is no adult on duty. Children who do not ride buses must be picked up by 3:00 p.m.

Children who wish to eat breakfast at school should arrive no later than 7:50 a.m.

Remember the tardy bell rings at 8:00 a.m.

Tardiness / Early Release

INSTRUCTION BEGINS PROMPTLY AT 7:40 a.m. and continues until 2:40!  We believe that every minute of instructional time is an important part of a child's training to include prioritizing events and accepting responsibility for their actions.  If arriving late, a parent must accompany their child to the office to document a written excuse and obtain permission to attend class.     Pandas Achieving Perfect Attendance is awarded if the child has: 3 or less (unexcused) tardies with perfect attendance for the quarter.  No ribbon or recognition can be awarded unless ALL tardies have been legitimated, excused, and agreed upon by the teacher, counselor and principal, collaboratively.

·         Automated phone calls will be generated daily to the absent student’s household.

·         Upon receiving five absences a letter will be sent home to notify the parent/ guardian.

·         When a student receives five unexcused absences notification will be made by the counselor.

·         Upon receiving seven unexcused absences the system social worker will meet with the parent/ guardian to discuss    absences/ truancy.

·          When a student reaches ten absences written notification will be sent to the student’s household. 
After ten absences a medical excused must be submitted within three days of the absence.

In a similar manner, we believe that tardies impact a student’s education during these foundational years.  As a result, when a student reaches 10 tardies/early releases a letter will be sent to the student’s household notifying the parent/ guardian.  At 15 days the parent/ guardian will be referred to the attendance protocol committee.

Leaving During the School Day

Parents are urged to make dental, medical, and other appointments for their children after school hours, on teacher in-service days, and holidays. However, if a child leaves school at any time during the day, that child must be signed out by the parent in the office. The parent must come to the office, tell the secretary, and the secretary will call for the child. After the child is signed out, the adult will be given a dated pink slip indicating he/she was the designated pick-up person. Do not go to the room. (playground, or any other area at school), because the teacher, paraprofessional, or substitute is required to see the dated pink slip before the child can be released.

If the child returns to school during the day, he/she must be signed in by the parent in the office. The child will walk to his class by him/herself. We appreciate your help by keeping the office, hallways, and upper parking lot available for end of the day demands. Removal of a student from school before the end of the school day will be considered an unexcused early release unless the conditions are met for an excused absence.

At the discretion of the principal, a student may be brought before the attendance protocol committee for excessive tardies and/ or early releases. Instruction time is lost when students leave before 2:40. Also, it is very important to note that students are not permitted to check out after 2:00 P.M.  We respectfully ask that this policy be adhered to on a daily basis.

Important Notice

Your child will never be dismissed from school and/or school functions to anyone without your permission. If there should be a custody problem or other family concern which might result in the school's mistakenly releasing a child, we should be notified in writing.

You should also have a thorough understanding with your children about persons with whom they should or should not leave the school. Notes should be presented to the teacher from parents when a child is going home with a friend or another adult different from their usual manner of transportation.



300 Comer Road
Lexington, Georgia 30648